Working smarter, not harder, is a skill that can be learned and improved with practice. By following these five tips, you can boost your productivity and efficiency, while also reducing stress and burnout.


  1. Document your processes

This includes both internal processes, for things like training new staff, and customer-facing processes, such as how to place an order or troubleshoot a problem. By documenting your processes, you can create a knowledge base that can be used by everyone in your company, and you can avoid having to answer the same questions over and over again.

  1. Prioritize your tasks

Not all tasks are created equal. Some tasks are more important and urgent than others. It’s important to be able to identify your most important tasks and focus on those first. This can be difficult, especially when you have a lot on your plate, but it’s essential for working smarter, not harder.

  1. Don’t be afraid to ask for help

If you’re feeling overwhelmed, don’t be afraid to ask for help from your colleagues, manager, or even a virtual assistant. There’s no shame in admitting that you need help, and it can actually make you more productive in the long run.

  1. Celebrate your successes

It’s important to take the time to celebrate your successes, no matter how small they may seem. This will help you stay motivated and focused on your goals. It can also help you identify what’s working well and what needs to be improved.

  1. Take breaks

It may seem counterintuitive, but taking breaks can actually help you work smarter, not harder. When you’re working on a task for a long period of time, your focus and productivity will start to decline. Taking short breaks throughout the day can help you stay refreshed and focused.

Here are some additional tips for working smarter, not harder:

  • Use the right tools and technology. There are many tools and technologies available that can help you automate tasks and streamline your workflow. Take some time to research and invest in the right tools for your needs.
  • Delegate tasks. If you have the ability to delegate tasks, do it! This will free up your time so that you can focus on the most important things.
  • Set realistic goals. Don’t try to do too much at once. Set realistic goals for yourself and break down large tasks into smaller, more manageable ones.
  • Take care of yourself. Make sure you’re getting enough sleep, eating healthy foods, and exercising regularly. Taking care of yourself will help you have the energy and focus you need to work productively.


Working smarter, not harder, is a skill that takes time and practice to develop. But by following these tips, you can start to see a difference in your productivity and efficiency.